Board of Directors

Application for Membership to the Board of Directors

Policy Type:
       Governance Process
Policy Name:      Board Member’s Job Description

Position:    Board Member/Director (Volunteer)

Time commitment:    Five -ten hours per month (meetings, preparation, consultation)

Term:    Three years, appointed or elected annually at the Annual General Meeting (Term may be renewed once for a total of six years)


The Board of Directors is collectively accountable to the members, community, funders and other stakeholders of the Society. They are accountable for the Society’s performance in relation to its mission and strategic objectives, and for the effective stewardship of financial and human resources.


Individual board members have no authority to approve actions by the Society, to direct staff, or to speak on behalf of the Society unless given such authority by the board.


Board members are responsible for acting in the best long term interests of the organization and the community and will bring to the task of informed decision-making a broad knowledge and an inclusive perspective.

Principle Duties

Every member of the Board of Directors, including the Board’s officers, is expected to do the following:
  • Prepare for and participate in board meetings
  • Listen to others’ views, advocate their own, identify common interests and alternatives, and be open to compromise
  • Support governance decisions once made
  • Participate in the review of the Society’s mission and objectives and in the development of a strategic plan
  • Help the board to monitor the performance of the Society in relation to its mission, objectives, core values and reputation
  • Abide by the by-laws, code of conduct and other polices that apply to the board
  • Participate in the approval the annual budget and monitor the financial performance of the Association in relation to it
  • Help establish, review and monitor operational polices
  • Participate in the hiring of, and if required, the releasing of, the Executive Director
  • Participate in the evaluation of the Executive Director
  • Identify prospective board members and possibly help recruit them
  • Participate in the evaluation of the board itself (annual board self-evaluation)
  • Contribute to the work of board as a member of a board committee
  • Attend and participate in the Annual General Meeting
  • Be an ambassador for the Society – ensure one’s involvement is known within their own network of friends and contacts.
  • Keep informed about community issues relevant to the mission and objectives of the Association



The following are considered key job qualifications:
  • Knowledge of the community
  • Commitment to organization’s mission and strategic directions
  • A commitment of time
  • Openness to learning



The performance of individual directors is evaluated annually in the context of the evaluation of the whole board and is based on the carrying out of duties and responsibilities as outlined above.

Removal of a Board Member

 A director may be removed from the board, by majority vote, for not performing his/her duties. Being absent from three consecutive board meetings without reasonable cause will result in the automatic removal from the board unless otherwise determined by a decision of the board.

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Download: Board Members Job Description